Odyssey School Board Agenda - April 23, 2025

Board Agenda and Minutes
Written By

Date: 4/23/2025
Time: 5:30 pm
Location: In Person

  1. Centering: 

  2. Next Meeting Date: May 28, 2025

  3. Approval of Meeting Minutes

  4. Public Comment - Lauren
    1. Rules for public comment:
      1. 3 minutes.

      2. Not the time for complaints about individual staff or board members.

      3. The Board listens to each comment, but generally will not respond to public comment in the moment.

      4. Members of the public are encouraged to reach out directly to staff and board members.

  5. Head of School Report - Anne and Peter

  6. Finance and Budget Report - Jen

  7. Admissions and Enrollment - Anne

We have 114 students who are eligible for re-enrollment

**93 re-enrollments (81.5% of our total)

**21 not re-enrolled

**16 for known reasons  

**5 undecided

UPDATED TABLE THAT IS LINKED TO A GOOGLE SHEET. PLEASE DO NOT EDIT IT.

Class Re Enrollment Submitted New Applications Submitted New Students Enrolled* Re Enrolled and New Students* TargetCapacity Percent Capacity for 25-26 24-25 Enrollment as of 4.20.25
PreK 5 14 12 16 17 94% 16
K 9 10 5 14 16 88% 9
1st-2nd 16 4 1 17 22 77% 18
3rd-4th 12 4 3 15 22 68% 22
5th-6th 20 7 2 22 20 110% 18
7th-8th 14 1 0 14 20 70% 21
High School 15 4 4 19 40 48% 22
TOTALS PreK-12 91 44 27 118 157 75% 126

UPDATED TABLE THAT IS LINKED TO A GOOGLE SHEET. PLEASE DO NOT EDIT IT.

* These values are being updated as new students are being accepted. We will have the most up-to-date numbers at the board meeting.

Likely Prospects

PreK - Should fill our last seat this week, have 2-3 students in a waitpool

K - 1 potential student to admit

3rd - 2 students likely to be accepted, pending their visit

9th - 2 students scheduled to visit, 1 student scheduled to tour

12th - 1 homeschool student who would like to have a partial day with us

Tours

March: 

15 families toured

April:

10 families toured/scheduled

  1. Marketing and Fundraising - Leila and Lindsey
    1. Odyssey in Bloom / Tix / Auction / Matching

    2. Current / Future Fundraising Plans

    3. Report on engaging with external firmNAIS - Market View

  2. Human Resources - Peter
    1. Staffing Updates
      1. PreK

      2. Elementary

      3. Middle

      4. HS

    2. Salary Comparison Information (see below)

    3. Budget Development

    4. Health Insurance Update

  3. Building and Facility - Clay and Peter
    1. Summer Floor Project - from Clay (I am assuming we are waiting for FEMA to officially approve or allocate funds before we can schedule the floor work?)

    2. E-rate and Internet - Picked vendor

    3. Pool House Remodel - Met with contractor. Estimate ~$25,000 to create one large classroom (art?)  from Clay ( I spoke with Peter about renovating the women’s changing room which would involve removing partitions and shower equipment.  I am ok with all of this but am feeling like we still need a place for people to change other than the men’s changing room.  Do we open restrooms by high school entrance?  Also worth mentioning, for a couple weeks at the beginning of the summer and a couple weeks at the end of the summer we are having classes

  4. Summer Camp - Liz

2025 Camp Totals Updated: 4/22
Week 1 Group Enrolled Percentage
June 10 - 13 BB 12/20 0.60
BC 7/20 0.35
23 6/20 0.30
Week 2 BB 17/20 0.85
June 16 - 20 BC 4/20 0.20
CJ - Comedy 6/10 0.60
Carly - Art 11/15 0.73
Week 3 BB 16/20 0.80
June 23 - 27 BC 9/20 0.45
Robin - Film 13/25 0.52
CJ - Portrait 1/10 0.10
Week 4 BB 16/20 0.80
July 30 - 3 BC 12/20 0.60
Robin - Film 13/25 0.52
CJ - Poetry 1/14 0.07
Week 5 BB 14/20 0.70
July 7 - 11 BC 10/20 0.50
Week 6 BB 17/20 0.85
July 14 - 18 BC 9/20 0.45
23 2/20 0.10
Week 7 BB 16/20 0.80
July 21 - 25 BC 8/20 0.40
D&M - Music 13/14 0.93
Tavi 0/25 0.00
Overall: 48.49% Full

  1. Old Business
    1. RACI Approval

    2. A+ Relationship

  2. New Business
    1. Community Meeting May 7 at 6 pm
      1. Agenda

      2. How to publicize

      3. Click here for last year's discussion questions
        1. New question: what are your ideas about increasing enrollment? 

    2. Board Membership
      1. Recruiting

      2. Timeline

    3. Head of School Review
      1. What is the tool?

      2. Who to send it out to?

    4. Board Committees
      1. Fundraising

      2. Curriculum
        1. Math
          • Investigate new curriculum K-4

          • Professional development

  3. Future Agenda Items
    1. Board Webpage

  4. Announcements

  5. Adjournment

  6. Closed Session Items
    1. Staffing and Budget

Notes:

Odyssey School Board Contact Information:

  • Chairperson: Lauren Milling

  • Co-Chair : Rush Battle

  • Secretary: Erin Bowman

Attachments:

RACI Chart

Salary Comparison Information

  • Based on 14 full time staff

  • Does not include the local supplement given in some districts. For example, the local supplement for Buncombe County is: 10.5% to 18% depending on years of experience

Sum of Deficit $77,636.65
Average Deficit $5,545.48
High $13,950.00
Low ($1,189.00)

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