Weekly Meeting Notes
I. Best Practices by Andrew Saldino – group development and teambuilding
II. Lock-Down Drill – because of preschool regulations, Odyssey is mandated to conduct lock-down drills. The first of the year will take place Thursday April 20th at 11am. Teachers are asked to have all students go into their classrooms, have a pre-designated area where the students can hide out-of-sight from any windows and to instruct students to be silent and still during the drill. Staff will receive a text alert from Cory when the trill is about to occur, then participate in the drill, and another text will go out to confirm that the lock-down is complete and you can resume back to normal.
III. May Day Meeting – on Monday April 6th, right after school ends, staff are invited to attend the May Day planning meeting.
IV. Buddy Lunch – The last Buddy Lunch of the year has been rescheduled. If there are any changes with buddies, please email Shirley. Also, please have all big buddies bring a pencil to complete a buddy lunch activity.
V. Talent Show – usually each May Day students participate in a talent show. Planning and coordination of the talent show will occur after spring break.
VI. Dismiss to Listening Conference Summaries, Action Projects and an opportunity to focus on Peer Observations. The goal for Peer Observations was to have all staff observed and act as an observer prior to spring break. If you have not yet completed these Peer Observations, please email Megan.
II. Review of the 2017/18 Academic Calendar – staff made suggestions that Megan and Cory will review.
III. Picture Day Make-Up – Next Thursday April 6th
IV. Staff dismissed to team meetings and preparing for student led conferences.
I. Best Practices Presentation by Craig Deutsch
II. Buddy Lunch – the last Buddy Lunch of the year will be next month, April 6th. May Day will be the final buddy activity of the year, therefore separate no buddy lunch in May.
III. UNCA Chancellor’s Office visits Odyssey on Tuesday March 28th! – please ensure rooms are tidy, bulletin boards have displays, and there are learning artifacts in your rooms. All student spaces (cubbies, hooks, etc) need to be super clean. This is an opportunity to, as Cory stated, “act as Odyssey embassadors and connect with the UNCA community.” Megan asked if there was a morning centering group that the group could participate in would be wonderful – email her if interested.
IV. Cafe – the cafe is not being kept as clean and neat as it needs to be. Andrew Saldino is to provide a table lay-out map to Cory so that it may be laminated and posted for reference.
V. PreK Inspectors coming soon! – Odyssey is expecting state inspectors in our building the first two weeks of May. Inspectors come unannounced, so be ready for them when they arreive.
VI. Spirit Month – Spirit Month will kick off on Monday April 3rd with an Odyssey Spirit day where students and staff are encouraged to wear our school colors of green and gold, or Odyssey apparel.
VII. Big Money Raffle! Please remind students to bring in their raffle tickets this Friday. Jen will be out front to collect.
VIII. Adjournment to class meetings.
II. Raffle Announcements by Cory – raffle is officially launched. Odyssey has raised $45K of its $80K annual goal and aims to raise a majority of the remaining $35K through the raffle. Envelopes and tickets went out Monday 3/6.
Raffle Messaging to Parents: “Teachers do so much in our community, now it is time for parents to show their support by promoting the raffle and selling tickets”
Everyone needs to be involved by continuing to mention and participate throughout the month. If you need ideas on how to incorporate the raffle into classroom lessons, email Megan!
Ideas for the raffle: provide link to teachers to promote to parents and on Facebook (CF), create a visual of sales to encourage participation (AS), classes can create their own unique prizes for students like letting the top seller pick a piece of clothing for a teacher to wear for a day (AS).
III. CPR Renewal Available for Staff on June 5th from 5-9pm and includes dinner.
If you are in need of CPR renewal, please email Megan and let her know so that she can register you for the upcoming summer training.
IV. Yearbooks now on Sale – promote sales and submit photos to Mayven.
V. Ingles’ Student of the Month opportunity through WNC Parent Magazine – Odyssey was offered a full-page ad in the April addition of WNC Parent Magazine to feature a star students. Please submit nominations to Mayven via email by Tuesday March 14th at noon. The admin team will then meet and select the student.
VI. Buddy Lunch – this past buddy lunch has been rescheduled to Thursday March 16th. Please take note!
VII. Teachers dismissed to team meetings – prepare for student led conferences and catch up on grading.
I. No best practices presentation today, instead Megan led staff through an Appreciation Class Meeting.
The guidelines for an Appreciation Class Meeting are as follows:
II. Website Rework – Teachers please take the time to look at your individual class site on Odyssey’s webpage (colored circles at top) by selecting the appropriate grade level and then selecting “See the Curriculum.” Megan has updated this section and would like feedback from each class. Please email Megan with any additions/edits and better pictures if you have them.
III. UNCA’s Chancellor is coming to Odyssey – Odyssey will host UNCA’s Chancellor and invite a photographer to the campus that day to capture images of Odyssey. The Co-directors will work with staff to determine the best date for the visit (either a Tuesday or Thursday). Look out for a Doodle survey and remember to participate.
IV. Racial Justice in Education – four community workshops are planned for Tuesdays this spring (April 4, April 18, May 2, May 16). Workshops will last from 6-8pm each session. Volunteers are needed to lead facilitation portions of the workshop as well as volunteers to cover childcare for attending parents. If you feel called to help, or know a friend that would, please email Megan with your interest in either facilitator and childcare provider. Staff are also encouraged to participate in the workshops as attendees.
V. Note regarding Emailing Class Lists – when emailing rosters, be sure to copy and paste the email addresses under BCC (Blind Carbon Copy) not the To: or CC: fields. If you need help with this request, please follow up with Megan.
VI. Kaylan – Ask to increase awareness and knowledge of Islam – Middle school took a diversity field trip this week to the Muslim Center. Prior to leaving, the class was delayed 45 minutes, so Kaylan used the time to understand what the students knew of Islam, which was nothing. He asks that we consider increasing the knowledge and awareness our students have around this religion. Megan encouraged staff to consider using literature as a tool.
VII. Lydia – Heartstrong needs transportation help on Thursdays after 3:40p – for the past while Lydia has offered Heartstrong a ride on Thursdays, but due to a schedule change, she will no longer be able to help him in this way. She would like staff to consider stepping in and helping him. Heartstrong’s email address is firstname.lastname@example.org.
VIII. Day of the Heart – upcoming on February 14th, but committee is meeting today during the staff development meeting. We will wait to hear from the committee via email with a confirmed schedule and needs.
IX. All staff must schedule a meeting with Megan to discuss the upcoming 2017/18 academic year and contracts. Please visit the faculty portal and click the “Request a Meeting” button near the top right of the page to set your meeting before Leapfrog Day next Thursday February 16th.
X. Meeting adjourns with faculty dividing into class groups and discussing the posted questions in the Faculty Portal. At 4:45p staff are expected to reconvene and share ideas.
II. Leapfrog Day is being moved from Friday to Thursday February 16th
III. Odyssey’s Annual Pancake Breakfast is happening on Saturday February 11th – Each staff member is being asked to visit Odyssey’s Facebook page and mark that they are “interested” in attending (use link – https://www.facebook.com/
Adversity in the Community – Megan M.
Opening Centering activity led by Samata
Best Practices – Aaron Dison led staff through a Tai Chi exercise.
Cory’s Centering: Quote of the Year. Cory Adams invited staff to select a quote from a bowl and
reflect on its meaning for the New Year.
Megan’s Reflection: One Minute Reflection. Megan asked staff to reflect on personal practices
and reflect on what you want to start doing, stop doing, and continue to do. She then invited
us to share a “golden nugget” in the form of a word, phrase, or short sentence.
o Now Hiring for Summer Camp Counselors and Special Class Instructors (teaching a topic
like ceramics or soccer for an hour a day during two weeks of camp). Interested staff
should talk to Megan this month.
o Thank you to all who participated in the administrative survey. As a result, some changes are
in effect including:
Megan’s office is now upstairs in the former Admission’s Office. The Media
Center will remain open as usual, so please come in unless Megan is in a
Committee assignments are now posted on the faculty portal. Please check
o Important Spring Dates to Remember:
February 14 – Festival of the Heart
February 17 – Leap Frog Day (students visit classrooms of upcoming grade level)
February 22 – PreK Tea and Meet the Teachers Open House
March 30-31 – Student Led Conferences
o Our Annual Campaign is in full swing! Odyssey has a goal of 100% staff/faculty
participation – so please consider contributing today!
Middle School is missing cords to their projector, please let them know if you might know where they are!
Staff Breakout Sessions
Best Teaching Practices, presented by Andrew Rabin – Action Research Project: Creating a
Samata’s Announcement: New Year’s Eve Kirtan Event at Odyssey. Flyers are up and Samata will
provide a staff discount on tickets if you are interested. This is the 12 th year for this family-
friendly, intention setting, dance party event!
Megan sent out a staff email today – PLEASE READ & scroll down to see important notes in the agenda in the post below.
Festival of Lights
- Gym reservation system has been problematic and will be addressed to ensure smoother rehearsals in the future.
- Dress Rehearsal is tomorrow, Thursday December 15 th , at 10am. Gym schedule for tomorrow sent via Group Me.
- Cory asked all staff to email parents and inform them that students need to be at Odyssey and in their classrooms with costumes by 6pm tomorrow night. Festival starts promptly at 6:30p.
- Staff then dismissed to Festival of Lights duties.